HOFFER ADLER LLP PRIVACY
POLICY
Introduction
This Policy applies to the collection and use of personal information
by Hoffer Adler LLP and Jahl Management Inc. Jahl Management
Inc. is a private corporation controlled by the partners of
Hoffer Adler LLP which provides management services to Hoffer
Adler LLP. References hereafter to "Hoffer Adler LLP",
"we", "our" or "us" include each
of Hoffer Adler LLP and Jahl Management Inc., as the case may
be.
"Personal Information" for purposes
of this Policy includes information about our clients, service
providers, and other individuals, but does not include information
with respect to corporate or commercial entities. It also does
not include business contact information or publicly available
information exempted under the Personal Information Protection
and Electronic Documents Act.
1. Accountability
Hoffer Adler LLP manages personal information in accordance
with this Policy. Lloyd Hoffer is our Privacy Officer and in
that capacity he is responsible for dealing with privacy inquiries
or complaints.
2. Purposes for
Which Personal Information is Collected and Used
Hoffer Adler LLP collects, uses, and discloses personal information
for purposes lawfully permitted, authorized and/or required
and including for the following purposes:
• to provide legal advice and to perform
legal services
• to comply with legal and regulatory
obligations
• to establish and manage our relationships
with our clients and with our suppliers, consultants and insurers
• for purposes of billing for services,
processing payments, and collecting debts owed to Hoffer Adler
LLP
• for providing clients and prospective
clients with occasional news or updates regarding legal developments
or services
• for other purposes (which may be agreed)
in the course of our relationships
3. Consent
Hoffer Adler LLP may collect, use, and disclose personal information
where permitted, authorized or required by law to do so, and
otherwise with consent. Consent may be implied or express, and
may be given through an authorized representative such as a
lawyer, or agent. The provision of personal information to us
constitutes consent to the collection, use and disclosure of
that personal information in accordance with this Policy. Consent
may be withdrawn on reasonable written notice to us; however,
in that event, our ability to continue to provide legal services
for which personal information is necessary may be compromised.
4. Limits on the
Collection of Personal Information
Hoffer Adler LLP collects personal information only as permitted,
authorized or required by law and in accordance with this Policy.
5. Limits on the
Use, Disclosure, and Retention of Personal Information
Hoffer Adler LLP uses and discloses personal information for
the purposes set out in this Policy. Where personal information
is no longer required for the purpose for which it was collected,
it may be retained for a reasonable period of time thereafter,
depending upon the nature of the information and the purpose
for which it was used, in order that it may remain available
for disclosure to persons entitled to access it, or for future
use by us or our clients in the event that subsequent events
make it necessary again for the purposes for which it was first
collected (as, for example, where legal proceedings thought
to be complete are subsequently re-activated). Personal information
gathered in the course of legal proceedings or services will
typically be maintained at least for a number of years following
completion of the services or proceedings, unless returned to
our clients or forwarded to other solicitors at our client s
direction. Upon expiry of a reasonable period of retention,
reasonable steps are taken to destroy, erase, or render anonymous
the personal information.
6. Accuracy
Hoffer Adler LLP attempts to collect and maintain personal information
on a basis as accurate, complete, and up to date as is necessary
for the purposes for which it is collected. Often we will be
relying on the party providing us with that information to ensure
it is accurate and complete at the time it is provided. Where
it is appropriate for us to do so, we will endeavour to correct
any errors in our records when these are brought to our attention.
7. Safeguards
All of our partners, associates and staff are familiar with
this Privacy Policy and are responsible for helping to observe
it. To protect personal information, we keep most documents
on our premises. Our premises are kept secured at all times
when the office is closed. Where documents are required to be
stored off site for reasons of storage or otherwise, we use
a reputable storage company which is familiar with and respects
our need for confidentiality. Similarly, where access to our
information may be required by third party professionals for
technological, accounting, legal, insurance, or regulatory purposes,
only required information is disclosed and only for that period
of time required to fulfill our needs or obligations. Where
we do use outside consultants, we choose our consultants whom
we consider trustworthy and whom we believe will respect our
confidentiality concerns.
8. Openness
Questions or concerns about our Privacy Policy and our practices
may be raised with Lloyd Hoffer, our Privacy Officer.
9. Individual Access
Individuals may request access to their personal information
in the possession of Hoffer Adler LLP and information about
the use and disclosure of that personal information by sending
a request in writing to Lloyd Hoffer, Privacy Officer. Hoffer
Adler LLP will make reasonable efforts to provide either the
requested information within a reasonable period of time or
an explanation of why any requested information will not be
provided if there are legal or other reasons why disclosure
cannot be made or is not required to be made. Hoffer Adler LLP
will endeavour to provide such information or explanation at
minimal cost to the requesting individual, but may charge a
reasonable fee to defray time and expense in doing so, where
appropriate.
10. Compliance
Individuals with concerns or complaints regarding Hoffer Adler
LLP s compliance with its privacy obligations may address
those concerns or complaints to Lloyd Hoffer, Privacy Officer.
11. Change
Hoffer Adler LLP may review and modify this Privacy Policy from
time to time.
12. Contact
Lloyd Hoffer, Privacy Officer
Hoffer Adler LLP
Suite 300
425 University Avenue
Toronto, Ontario M5G 1T6
416-977-2555
lhoffer@hofferadler.com
