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HOFFER ADLER LLP PRIVACY POLICY
Introduction
This Policy applies to the collection and use of personal information by
Hoffer Adler LLP and Jahl Management Inc. Jahl Management Inc. is a private
corporation controlled by the partners of Hoffer Adler LLP which provides
management services to Hoffer Adler LLP. References hereafter to "Hoffer
Adler LLP", "we", "our" or "us" include
each of Hoffer Adler LLP and Jahl Management Inc., as the case may be.
"Personal Information" for purposes of this Policy includes information about our clients, service providers, and other individuals, but does not include information with respect to corporate or commercial entities. It also does not include business contact information or publicly available information exempted under the Personal Information Protection and Electronic Documents Act.
1. Accountability
Hoffer Adler LLP manages personal information in accordance with this Policy.
Lloyd Hoffer is our Privacy Officer and in that capacity he is responsible
for dealing with privacy inquiries or complaints.
2. Purposes for Which Personal
Information is Collected and Used
Hoffer Adler LLP collects, uses, and discloses personal information for
purposes lawfully permitted, authorized and/or required and including for
the following purposes:
to provide legal advice and to perform legal services to comply with legal and regulatory obligations to establish and manage our relationships with our clients and with our suppliers, consultants and insurers for purposes of billing for services, processing payments, and collecting debts owed to Hoffer Adler LLP for providing clients and prospective clients with occasional news or updates regarding legal developments or services for other purposes (which may be agreed) in the course of our relationships
3. Consent
Hoffer Adler LLP may collect, use, and disclose personal information where
permitted, authorized or required by law to do so, and otherwise with consent.
Consent may be implied or express, and may be given through an authorized
representative such as a lawyer, or agent. The provision of personal information
to us constitutes consent to the collection, use and disclosure of that
personal information in accordance with this Policy. Consent may be withdrawn
on reasonable written notice to us; however, in that event, our ability
to continue to provide legal services for which personal information is
necessary may be compromised.
4. Limits on the Collection
of Personal Information
Hoffer Adler LLP collects personal information only as permitted, authorized
or required by law and in accordance with this Policy.
5. Limits on the Use, Disclosure,
and Retention of Personal Information
Hoffer Adler LLP uses and discloses personal information for the purposes
set out in this Policy. Where personal information is no longer required
for the purpose for which it was collected, it may be retained for a reasonable
period of time thereafter, depending upon the nature of the information
and the purpose for which it was used, in order that it may remain available
for disclosure to persons entitled to access it, or for future use by us
or our clients in the event that subsequent events make it necessary again
for the purposes for which it was first collected (as, for example, where
legal proceedings thought to be complete are subsequently re-activated).
Personal information gathered in the course of legal proceedings or services
will typically be maintained at least for a number of years following completion
of the services or proceedings, unless returned to our clients or forwarded
to other solicitors at our client s direction. Upon expiry of a reasonable
period of retention, reasonable steps are taken to destroy, erase, or render
anonymous the personal information.
6. Accuracy
Hoffer Adler LLP attempts to collect and maintain personal information on
a basis as accurate, complete, and up to date as is necessary for the purposes
for which it is collected. Often we will be relying on the party providing
us with that information to ensure it is accurate and complete at the time
it is provided. Where it is appropriate for us to do so, we will endeavour
to correct any errors in our records when these are brought to our attention.
7. Safeguards
All of our partners, associates and staff are familiar with this Privacy
Policy and are responsible for helping to observe it. To protect personal
information, we keep most documents on our premises. Our premises are kept
secured at all times when the office is closed. Where documents are required
to be stored off site for reasons of storage or otherwise, we use a reputable
storage company which is familiar with and respects our need for confidentiality.
Similarly, where access to our information may be required by third party
professionals for technological, accounting, legal, insurance, or regulatory
purposes, only required information is disclosed and only for that period
of time required to fulfill our needs or obligations. Where we do use outside
consultants, we choose our consultants whom we consider trustworthy and
whom we believe will respect our confidentiality concerns.
8. Openness
Questions or concerns about our Privacy Policy and our practices may be
raised with Lloyd Hoffer, our Privacy Officer.
9. Individual Access
Individuals may request access to their personal information in the possession
of Hoffer Adler LLP and information about the use and disclosure of that
personal information by sending a request in writing to Lloyd Hoffer, Privacy
Officer. Hoffer Adler LLP will make reasonable efforts to provide either
the requested information within a reasonable period of time or an explanation
of why any requested information will not be provided if there are legal
or other reasons why disclosure cannot be made or is not required to be
made. Hoffer Adler LLP will endeavour to provide such information or explanation
at minimal cost to the requesting individual, but may charge a reasonable
fee to defray time and expense in doing so, where appropriate.
10. Compliance
Individuals with concerns or complaints regarding Hoffer Adler LLP's compliance
with its privacy obligations may address those concerns or complaints to
Lloyd Hoffer, Privacy Officer.
11. Change
Hoffer Adler LLP may review and modify this Privacy Policy from time to
time.
12. Contact
Lloyd Hoffer, Privacy Officer
Hoffer Adler LLP
Suite 300
425 University Avenue
Toronto, Ontario M5G 1T6
416-977-2555
lhoffer@hofferadler.com